Apprentice Office Administrative Assistant

The main purpose of this role at Bentley New Village Primary School is the following: The efficient day-to-day running of the school office, supporting the school Office Manager in the development, delivery and monitoring of the school administrative systems and to be the welcoming face of the school at all times.

Purpose:

• To support with designated aspects of school's administrative systems and financial procedures
• To be support with general administration duties including data management
• Liaise with Assistant Headteacher/Headteacher in respect of attendance and related admin and data generation
• To be support with the efficient running financially, administratively of educational visits
• To be responsible for the efficient administration and monitoring of the School Lunch Procedures including Parentpay and liaising with Schools Catering
• To support with the administration in respect of After School provision

Duties and Responsibilities:

General Admin Duties

• Management of phones, liaising with parents and outside agencies
• Based in reception, ensuring a friendly reception to all school visitors ensuring health & safety and safeguarding procedures adhered to
• Prepare letters and circulars, on behalf of the school team, for distribution to parents and outside bodies as requested. Manage the sharing of information and communication with parents in a range of forms best suited to school-parent communications
• Any reasonable request from the Headteacher, Assistant Headteachers and Business Manager which would assist in the administration of the school, including managing Senior Team records and updating systems where and when necessary
• Updating school diary system each week including staff room board

Assessment and Related Assessment Data

• To be familiar with the SIMs programmes and be able to support the admin team to meet the needs of the schools.

School Budget

• Ensuring the Parent Pay system is monitored and used accurately especially for School Lunches
• Support with Cool Milk applications and ensuring pupils receive their milk
• Liaise with Early Years Leader to ensure the receipt of early years top-up and wrap-around payments

Trips & Visits

• To support with all aspects of school visit administration e.g. Risk Assessments, budgeting, permission slips, medical forms

After School Provision

• To support with the administration and organisation of before and after school provision

Relating to Supporting the Senior Team Support

• Updating school policy folder with all policies
• Ensure all policies are current and inform person responsible when policies are due for renewal

These duties and responsibilities should be regarded as neither exclusive nor exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities that are commensurate with the level of the post.  The job description may be reviewed from time to time and it may be modified or amended after consultation.

Training will be at Doncaster College where you will access a wide range of facilities on offer. 

Day release.

You will undertake the Level 3 Business Administrator standard.   

https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0   

You will undertake both on and off-the-job training by a team of industry qualified professionals to give you the best skills, knowledge and experience that will help you become a Business Administrator of the future!