Office Administration Apprentice

HR & Recruitment Responsibilities

• Maintain employee records and internal systems
• Administer holidays, sickness, and private healthcare
• Apply for company credit cards
• Take meeting minutes as required
• Provide Mental Health First Aid (MHFA) support
• Ensure compliance with company policies
• Book medical/HAVS assessments and liaise with H&S Manager
• Vet and format CVs for hiring managers
• Arrange interviews and liaise with candidates
• Create and post job adverts
• Provide admin support (e.g. expenses, travel bookings)
• Maintain training records and complete required training

Vetting Responsibilities

• Process DBS (Basic & Enhanced), BPSS, and SC clearances
• Maintain vetting tracking systems
• Complete pre-employment vetting documentation
• Support completion of PQQs

Training Responsibilities

• Book and coordinate training courses
• Monitor expiries and arrange recertification
• Record training costs in ERP system
• Store certificates and update internal systems
• Maintain training matrix and Human Focus system
• Chase outstanding certifications

HSQE Administrative Responsibilities

• Support external audits (ISO, BSIF, RISQS) and internal audits
• Maintain certification portals (Constructionline, CHAS, SafeContractor)
• Create and manage company processes and document control
• Update HSQE, PQQ, and certification portals
• Support administration of site audits, policies, and compliance records
• Assist with accident/incident reporting and COSHH management
• Collate DSE questionnaires and track actions
• Support HSQE meetings and annual management reviews
• Maintain supplier and subcontractor assessments
• Assist with HSQE communications and reporting (IMS)
• Maintain facilities compliance records